RULES OF CHISHOLM LINKS GOLF CLUB INCORPORATED.
1 NAME
The name of the Club is: Chisholm Links Golf Club Incorporated.
2 OBJECT
The object of the members of the Club is playing the game of Golf. The primary
purpose of the Club is to provide the environment and facilities that support the
playing of Amateur Golf.
3 CONSTITUTION
The Club consists of those persons who are members in accordance with these
Rules.
4 MEMBERSHIP
All members shall be elected in accordance with Rule 5 (See also Appendix A).
Membership Categories:
(a) FULL MEMBERS - Female members or male members that have applied and
been accepted to be members of the Club by the relevant Sections. They have
full voting rights and unrestricted access rights to the Course, Clubhouse and
other facilities of the club subject to availability as determined by the Board of
Management.
(b) WEEKDAY MEMBERS - Members accepted through the usual acceptance
processes but restricted to playing on the course Monday to Friday inclusive.
They are not eligible to enter Club competitions and will be required to pay Green
Fees to play on the Weekend. These members will have the same non-playing
privileges as Full Members.
(c) SEASONAL MEMBERS - Members accepted through the usual acceptance
processes as Summer (1st October to 31st March) or Winter (1st April to 30th
September) members. They are not eligible to enter Club competitions and must
pay green fees if playing out of their nominated season. They will have the same
non-playing privileges as Full Members during the term of their membership.
(d) JUNIOR MEMBERS - Members still attending school. Junior members with an
official handicap may play in section competitions at the discretion of the Section
concerned. They may use the Clubhouse and facilities under the supervision of
Adult.
(e) STUDENT MEMBERS - Members that have left school and are attending a full
time tertiary course or apprenticeship. These members have the same rights as
Full Members.
(f) NINE HOLE MEMBERS – Members who choose to play nine holes. These
members will be eligible to play and participate in competitions, championships
and social events according to their 9 hole status. These members will have the
same non-playing privileges as Full Members.
(g) LIFE MEMBERS - Members nominated by and endorsed by the relevant section
of the Club having satisfied certain agreed criteria and having been supported at
the Annual General Meeting of the Club by not less than 75% of the members
eligible to vote. These members have the same privileges as full members.
(h) SOCIAL MEMBERS - Members that are accepted into the club with limited
privileges. They may participate in social competitions and use the clubhouse and
facilities but are not eligible to enter Club competitions. They must pay Green fees
at all times to play the course. They have no voting rights.
(i) HONORARY MEMBERS - Full Members of the Club for not less than ten (10)
years and not able to continue playing golf because of age or ill health.
Applications for Honorary membership can be considered by the respective
sections and then referred to the Board of Management for confirmation. These
members have the same privileges and non-playing rights as Full Members.
(j) INTRODUCTORY MEMBERS - Members accepted into the Club for up to three
months having not been members of any golf club previously (they may renew
their 3 month membership only once). They have the use of the Clubhouse and
facilities and open access to the course seven (7) days a week for the duration of
their limited membership. They have no voting rights.
5 ELECTION OF MEMBERS
Every application for membership must be proposed by one and seconded by
another member of the Club. The supported application (on an appropriate form) is
forwarded to the Section Secretary for consideration at their next meeting where a
majority of two thirds of the votes cast at the respective Section Committee meeting
is required to be elected. When a new member is elected the Secretary of the
respective Committee shall furnish them with a copy of the Rules of the club and
request him or her to pay the appropriate subscription. No new member shall
participate in any of the privileges of the Club until he or she has paid the subscription.
Life Members shall only be elected at an Annual General Meeting. No person shall
be elected a Life Member unless they have a majority of three quarters of the votes
cast.
6 SUBSCRIPTIONS
The Board of Management may increase or decrease any class of Annual
Subscription as it thinks fit, such increase or decrease to be ratified at the Club’s next
Annual General Meeting or Special General Meeting called for that purpose. The
annual subscription shall be due and payable on 1st April each year and shall be paid
to the Board of Management Secretary. Any member failing to pay his or her annual
subscription or failing to contract to a periodic payment plan by 30 April of any year
shall not be entitled to the privileges of the Club until his or her subscription is paid.
If a member’s subscription remains unpaid as at 30 April the respective Committee
may order his or her name to be struck off the list of Members and he or she shall
thereupon cease to be a Member.
( Subscriptions year amended by 2019 AGM resolution to be 1st October to 30th
September. Subscriptions to be paid by 31st October. )
Part year Full Membership Subscriptions shall be set at the discretion of the Board of
Management on application by member to the Board.
A member on paying his or her subscription is thereby held to have submitted himself
or herself to the Rules of the Club and on that condition only is entitled to the
privileges of the Club.
The Board of Management may levy Members a sum over and above the annual
subscription, to be paid at the same time as the subscription, in order to provide
additional facilities for the Club: such levy is to be proposed and agreed to by vote ata previous General Meeting of the Club, the purpose and disposition of the levy being
declared at that time.
7 ENTRANCE FEES
The Board of Management shall be empowered to impose an entrance fee at any
time.
8 RESIGNATION
Any person may cease to be members of the Club by notifying the Secretary of their
respective section in writing of their intention prior to 31st March; otherwise they shall
be liable for their subscription for the coming year or part thereof as decided by the
management committee.
( Amendment to date – passed at 2019 AGM – change resignation date to 30th
September )
9 EXPULSION
The Board of Management, on its own resolution may cancel the membership of any
member whose conduct or general behavior in the opinion of the Board of
Management renders such member’s continued membership undesirable or is likely
to endanger the character, good order or welfare of the Club or in any other way
reflect adversely upon the Club and its membership.
Further, on the requisition of Six (6) members it shall be the Board of Management’s
duty to call a General Meeting to consider the expulsion of any member. At such
meeting the number present shall not be less than fifteen (15), and the voting shall
be by ballot.
In the event of its being voted at such meeting by two thirds of the members present,
that the name of such member be removed from the list of Members of the Club, they
shall thenceforth cease to belong to the Club or have any claim against the property
of the Club.
The expelled member shall remain liable for any outstanding payments due to the
Club.
10 MANAGEMENT
A Board of Management consisting of the President and Four (4) elected members
and a Secretary/Treasurer will undertake the management of the Chisholm Park Golf
Club Inc. The Secretary/Treasurer will not be eligible to vote at the Board Meetings.
The Board shall elect a Chairperson annually at its first meeting following the Annual
General Meeting. Three members shall form a quorum. A meeting of the Board of
Management may be held either:
(1) By the number of Board of Management members (3) who constitute a quorum,
being assembled together at the place, date and time appointed for the meeting:
or
(2) By means of audio, or audio and visual communication by which all Board of
Management members participating and constituting a quorum can
simultaneously hear each other throughout the meeting.
Only members with the same privileges as full members are eligible for election to
the Board of Management of the Club.Members will be voted onto the Board of Management for a period of two (2) years
and Two (2) members will retire at the end of each two yearly interval, but be eligible
for re-election by the members at the Annual General Meeting. Should a vacancy
arise within the two-year term, the Board of Management will be empowered to fill
the vacancy until the next election.
The Board of Management will manage the affairs of the Club, take into consideration
all applicable statutory and regulatory legislation and shall have the power to make,
alter or rescind Bylaws not repugnant to the Rules or Act, for the general comfort and
accommodation of members, and all regulations made by the Board of Management
and orders given by them shall be binding on members until set aside by a General
Meeting. It shall have power in the name of the Club to enter into an agreement or
agreements it may think necessary, in the management of the affairs of the Club.
The Board of Management shall have the power to appoint Committees. All
Committees shall be subordinate to the Board of Management of the Club.
The Board of Management shall make a report to the Annual Meeting on the state of
the Club generally. Notices posted in the Club House on behalf of the Board of
Management, other than those calling General and Special Meetings, shall be
considered sufficient notice to Members.
The Board of Management of the Club shall be empowered to borrow upon the
security of its real or personal property such monies as may, from time to time, be
required for carrying on the operations of the club for providing more facilities for its
Members either in improvement of the grounds or Club House, or any other purpose,
and may execute any and all such mortgages, pledges or securities; as may be
necessary to secure the repayment thereof. The Board of Management of the Club
shall be empowered, from time to time, to purchase or take on lease, at such sum or
at such rental as may be arranged, such lands as in the opinion of the Board of
Management may be considered most suitable.
11 SECRETARY/TREASURER
The Board of Management will appoint a Secretary/Treasurer to attend to the
administration of the club’s affairs. The Board of Management will fix the
remuneration and determine the duties of the Secretary/Treasurer that will include:
• Attending to correspondence
• Keeping full and correct minutes of all Board of Management and General
Meetings.
• Keeping appropriate records of all Deeds and other documents belonging to The
Chisholm Park Golf Club Inc
• Keeping a register of all Members and their addresses
• Receipting all monies received
• Managing the bank account and attending to all operations thereon that are to be
signed by the Secretary/Treasurer and another officer or Member of the Board of
Management as the Board may, from time to time, authorize
• Attending to the payroll and employee records of staff employed by the Board of
Management
• Submission at the Annual General Meeting of the Financial Statements of the
Club for the previous year.
• Other duties as determined by the Board of Management12 EMPLOYEES OF THE CLUB
The Board of Management will employ such persons as are required for the running
of the Club. They will include Green Staff, Bar Staff and other required employees.
The Board of Management will establish conditions of employment and evidence
such in employment agreements carrying both parties signature.
13 AUDITOR
The Members of The Chisholm Park Golf Club Inc shall elect at the Annual General
Meeting an Auditor to audit the Financial Statements of the Club as at the last day of
March, for the twelve months preceding such date.
( 2019 AGM resolution passed to amend the audit of the Financial Statements of the
Club as at the last day of June for the twelve months preceding)
14 PRESIDENT
The Members of The Chisholm Park Golf Club Inc shall elect at the Annual General
Meeting a President. None but a Full Member shall be eligible to hold the office of
President. The approved form showing the names of those wiling to act, together
with those of their Proposers and Seconders and signed by the Nominee, shall be
posted in the Club House not later than 5pm on the Saturday immediately preceding
the day of the aforesaid Annual General meeting. The President shall be ex-officio,
a member of all Committees. The President will make a report to the Annual Meeting
on the activities of the Club generally.
15 CONTRACTED SERVICES and/or SUPPLIERS
The Board of Management may contract for services and with suppliers.
These contracts include but are not limited to contracts for;
(a) Professional Golf Services
(b) Catering Services
All contracts will detail Contractors responsibilities with respect to Health and Safety
and Environmental Legislation.
16 COMMITTTEES
The members of the Men’s, Midweek Ladies’ and Weekend Ladies sections shall, at
their Annual General Meetings, elect from their members a committee of sufficient
number of members to cover all duties and decide the number of members required
to form a quorum. At all Section Annual General Meetings and Special General
Meetings the following number of members shall form a quorum. Men’s section 40
members, Midweek Ladies’ section 20 members, Weekend Ladies’ section 20
members.
( Amendment to paragraph 1 of Clause 16 ( Committees ) passed by resolution at
2019 AGM. The final sentence to be changed to :
Men’s section : 10% of current men’s membership, with a minimum of 20 members.
Womens Sections: 10% of current women’s section membership, with a minimum of
10 members.
The appropriate form showing the names of Members willing to act, together with
those of their Proposers and Seconders and signed by the Nominee, shall be posted
in the Club House not later than 5pm on the Saturday immediately preceding the day
of the aforesaid Annual General Meeting. If the names proposed be in excess of thenumber provided for in the Rules, a ballot shall be taken. Committees may fill
vacancies that arise during the year or that arise due to insufficient nominations at
the Annual Meeting to the levels agreed as appropriate for the section concerned.
The Secretaries of each Committee shall immediately after the Annual General
Meeting report the result of such elections to the Board of Management through
communication to Secretary/Treasurer of the Club.
Each Committee will include a Club Captain, Deputy Club Captain, Secretary and
Treasurer. All members of committees will be members of the Club with full
membership privileges, except that none but a full member will hold the office of Club
Captain, Deputy Club Captain. The Club Captain or Deputy Club Captain shall chair
all meetings of the Committee.
The Secretaries of each Committee shall keep proper Minutes of all proceedings at
Annual and other General Meetings and the Board of Management of The Chisholm
Park Golf Club Inc shall have the right to inspect all such Minutes. Each Committee
shall have the power to issue its own handicaps and to arrange, subject to these
Rules and the Regulations of the Chisholm Park Golf Club Inc Board of Management,
Competitions and Matches for their respective sections and, subject to the Rules of
the Club, to deal with all other matters which the Board of Management may by
resolution empower them to deal with.
Chisholm Park Golf Club Inc (Social Committee) The Chisholm Park Golf Club Inc
shall form a Social Committee comprising eight (8) members to be elected at the
Annual General Meeting of the Club. The purpose of the Committee is to arrange
suitable Social Functions during the golfing year.
17 GENERAL MEETING
A Public Notice in local newspapers shall be given of the Annual General Meeting
and all Special General Meetings at least Seven (7) days before such Meeting.
Annual Report and Financial Statements to be posted in the Clubhouse at least
Seven (7) days prior to the Annual Meeting and copies to be made available to
Members.
A Special General Meeting shall be convened whenever the Board of Management
considers it necessary to do so, or whenever Twenty (20) members request it: if in
the latter case such meeting is not called within 14 days, then the said Twenty (20)
members shall have he power to call such a meeting. At all General Meetings Fifty
(50) Members shall form a quorum.
( Amendment to General Meeting quorums passed by resolution at 2019 AGM to
change paragraph 2 of Rule 17 ( General Meetings ) to “ At all General meetings the
quorum shall be 10% of the current membership, with a minimum of 25 members. )
All members with voting rights are entitled to participate in General Meetings of the
Club. All voting shall be by a show of hands, and in the case of the votes being
equal the Chairman of the Meeting shall be entitled to the casting vote. Provided,
however, that if any member present should require the voting be by way of ballot,
such voting shall be taken by ballot in the ordinary way.
At the Annual General Meeting the following positions may be filled: Patrons,
Patroness, and Honorary Vice Presidents. The Annual General Meeting of TheChisholm Park Golf Club Incorporated shall be held within 90 days of the Balance
date each year.
18 COLOURS
The colours of the Club shall be Dark Blue and Light Blue. The Board of Management
may use various mixes of colours for Business and Marketing opportunities.
19 RULES OF PLAY
The Rules of the game as played by the Club shall be those of the Royal and Ancient
Golf Club of St Andrews for the time being, except as they may be varied by the Local
Rules of the Club.
20 MOTORISED TRANSPORT
The use of golf carts (i.e. ride-on motorised vehicles) during a competition is permitted
unless their use is specifically prohibited by the relevant Committee.
(a) Mode of transport to be approved by BOM/Greenkeeper.
21 ALTERATION OF RULES
An existing Rule may be altered or rescinded and any new Rule may be added with
the consent of the Members present at a Special or an Annual General Meeting called
for the purpose. Public Notice in local newspapers shall be given at least Seven (7)
days prior to such Meeting and notice of such proposed addition or decision be
posted in the Club House at least Seven (7) days prior to such Meeting.
22 GENERAL
All complaints shall be made by Members to the Secretary or other member of the
respective Committee in writing, and similarly any suggestions for the improvement
or alteration of the Club’s property, Rules or Regulations shall be submitted in writing.
All changes of address of members shall be immediately communicated in writing
to the Secretary/Treasurer.
All members shall be bound to submit to the Rules and Regulations of the Club.
23 DISSOLUTION
On the dissolution or winding up of the Club, all its assets shall be realized in a
manner to be decided at a Special Meeting called for this purpose, and after payment
thereof of all debts owing by the Club and all costs of and incidental to such Meeting
may decide.
No property whatsoever shall be distributed among the members.
24 PRIVATE PECUNIARY PROFIT
No member of the Club or any other person associated with a Member shall
participate in or materially influence any decision made by the Club in respect of the
payment to or on behalf of that member or associated person of any income, benefit
or advantage whatsoever.
Any such income paid shall be reasonable and relative to that which would have been
paid in arms length transaction (being the open market value).
The provisions and effect of this clause shall not be removed from these rules, and
shall be included and implied into any document replacing this document.
25 CUSTODY AND USE OF SEAL
The Club shall have a Common Seal which shall be kept in the Custody of the
Secretary/Treasurer, and shall only be affixed to documents at a Meeting of the Board
of Management or in pursuance of a resolution of the Board of Management: and the
affixing of same shall always be attested by at least two Members of the Board of
Management.